8 Bookkeeping Tips to Simplify Small Business Financials Bench Accounting

Quick, regular audits of your documentation and transactions will ensure that you’ll never have a stressful night’s sleep—at least as far as your books are concerned. Get in the know with our how-to guide to bookkeeping basics for small business owners. During that hour, you can work through a checklist of routine tasks. Learn how to build, read, and use financial statements for your business so you can make more informed decisions. If the IRS finds that you don’t have all receipts necessary for your business (from $75 and more), you can get penalized.

At the beginning of the year, take a look at the list of deductible expenses and determine which categories you’re most likely to spend money in. Consider creating a labelled file folder for each of these expense categories. This way, when you make a purchase, you can immediately file the receipt in the applicable expense category, saving you time when you need to make your expense calculations.

1. Thanks to the cloud-based functionality, you can access your files from anywhere in the world and on any device.
2. The accrual accounting method records financial transactions when they occur rather than when cash exchanges hands.
3. Keep records of your business transactions for 6 years if you don’t report income and if the income represents over 25% of your return gross income.
4. Don’t forget to save money for office supplies, inventory, maintenance, and repairs.
5. In many instances, an accountant prepares the initial chart, and the bookkeeper references it while recording transactions.

Virtual bookkeeping software, like QuickBooks Live, empowers you to streamline these tasks, saving valuable time and resources. Consider exploring these solutions to unlock a new level of efficiency and peace of mind in managing your business finances. Proactively budgeting for taxes throughout the year can prevent a stressful scramble come filing season. Estimate your potential tax liabilities based on your income and deductions. Periodically set aside funds in non-profit organizations wex lii legal information institute designated savings accounts to cover this estimated tax burden.

Bookkeeping Basics for Small Business Owners: Everything You Need to Start Doing Your Own Bookkeeping

Because the funds are accounted for in the bookkeeping, you use the data to determine growth. Psst—to stay organized and make recording easier, remember to keep your personal finances and your business finances separate. By analyzing income statements and balance sheets over multiple periods, you can gain valuable insights to guide strategic business decisions. Comparing revenue and expenses in income statements across months or years reveals trends in sales growth, profitability, and cost management. Bookkeepers record and classify financial transactions, such as sales and expenses. They maintain accurate records of daily financial activities and manage accounts payable and accounts receivable.

Remember Your Tax Deadlines

To save on costs and add efficiency to your business, consider video conferencing, a cloud phone system, and having remote employees. Cash-based accounting is the simpler of the two methods and is used for short business cycles when inventory is not involved. Businesses that sell directly to consumers and have annual revenue over $25 million can’t use this method. Reconciling the books is another challenge for small business owners. Miscalculations can result in large penalties if miscalculations are sent to the IRS or state tax department. If your business requires the collection of sales tax, you may be required to submit accurate quarterly payments, depending on your state’s requirements.

DIY vs. professional bookkeeping

Familiarizing yourself with common financial terms allows you to decipher financial news and reports. Most importantly, staying updated on best practices ensures your bookkeeping methods are efficient and compliant with regulations. You should consider electronic invoicing to make the process easier and faster.

The two key accounting systems are cash accounting and accrual accounting. If your business is still small, you may opt for ‌cash-basis accounting. If you carry inventory or have accounts payable and accounts receivable, you’ll likely use accrual accounting. The first step you’ll need is a business bank account, which allows you to keep your personal and business expenses separate. Bank accounts allow businesses to safely store their money and make transactions easily.

Inventory is the stock of goods a business has on hand or in transit, waiting to be sold. The value of inventory can significantly impact a company’s financial statements, so accurate tracking and management is vital. An accounting ledger is a book or system you use for recording and classifying financial transactions. Online accounting software can help you make sense of your financial reports, review your budget, and prepare for taxes. Don’t forget to visit the QuickBooks bookkeeping hub where you can find additional helpful information and definitions.

Bingham says that the bookkeeping community frowns upon commingling business and personal funds. If you don’t carry a receipt book with you everywhere you go, you can always rely on technology. Keep track of your cash using cloud software that links through multiple devices, like your phone or laptop. This way, your cash-tracking document or app is always readily accessible.